SOURCING, PROCUREMENT & SUPPLY INTELLIGENCE
A technology tender that survived donor audit
A programme needed to procure a case-management platform under donor rules, with a documented, challenge-proof evaluation. We ran the process end to end as independent adviser, and did not bid for the work.
The situation
- The initial requirement could not be priced consistently by any two suppliers.
- The supplier market had never been mapped, so the shortlist risked being whoever was already known.
- Donor rules demanded an audit trail that the existing process could not produce.
How we approached it
- Requirements rewritten as outcomes with explicit volumes, service levels and non-negotiable constraints.
- Structured supplier market research and pre-qualification to build a genuinely competitive field.
- A weighted evaluation framework agreed and signed before any bid was opened.
What was handed over
- RFP pack, evaluation framework and scoring guidance
- Pre-qualified supplier shortlist with market analysis
- Moderated evaluation sessions with recorded rationale per criterion
- Award recommendation and contract structure with enforceable SLAs
What changed
- Shortlist built from a mapped market
- CompetitiveShortlist built from a mapped market
- Documented rationale for every score
- Audit-readyDocumented rationale for every score
- Adviser did not bid for the work
- IndependentAdviser did not bid for the work
Want the detail behind this engagement?
We share full scope, architecture and reference contacts with evaluation teams under NDA.