VENDOR REGISTRATION
Supplier data sheet for your registration system
Most registration portals ask the same set of questions. Everything they ask for is set out below so your team can complete onboarding without a round of emails.
ENTITY DATA
Fields required by most supplier portals
Values marked as pending are issued documents we release directly to your registration team rather than publishing on a website.
- Registered legal name
- Lunava Digital Solutions FZCO
- Entity type
- Free Zone Company (FZCO)
- Jurisdiction
- IFZA, Dubai Silicon Oasis, Dubai, United Arab Emirates
- Registered address
- IFZA Business Park, Dubai Silicon Oasis, Dubai, UAE
- Trade licence number
- [Licence number]On request
- Licence issuing authority
- International Free Zone Authority (IFZA)
- Tax registration number (TRN)
- [TRN, if VAT registered]On request
- Date of incorporation
- [Incorporation date]On request
- Licensed activities
- Portal; Computer Systems & Communication Equipment Software Design; Sourcing & Procurement Consultant
- Banking
- Bank details supplied on request through verified channels
- Currencies accepted
- AED, USD, EUR, GBP
- Contracting languages
- English and Arabic
- D-U-N-S number
- Supplied to your registration team on requestOn request
- Primary registration contact
- support@lunavadigital.com
DOCUMENTS
Due diligence pack, supplied on request
We release issued documents through a channel your team initiates, so neither side relies on an email address that could be spoofed.
Trade licence (IFZA)
Current certified copy, issued by the International Free Zone Authority.
Certificate of incorporation and formation documents
Company registration certificate, memorandum and register of shareholders.
Ownership and beneficial ownership disclosure
Ultimate beneficial ownership declaration for KYC and anti-bribery screening.
Bank verification letter
Issued by the bank on letterhead, supplied only through a verified channel you initiate.
Tax registration (TRN) or non-registration statement
Whichever applies at the date of your request, with supporting evidence.
Insurance certificates
Professional indemnity and public liability certificates, with limits confirmed per contract.
Policy pack
Information security, data protection, acceptable use, anti-bribery and code of conduct.
Capability statement and references
Corporate capability statement plus reference contacts where the client permits attribution.
ATTESTATIONS
What we confirm in writing at registration
These statements are repeated on our letterhead, signed by an authorised signatory, whenever your process requires a formal declaration.
- We do not offer, promise or accept bribes, kickbacks or facilitation payments in any market in which we operate.
- We screen the entity, its officers and its suppliers against applicable sanctions and denied-party lists before contracting.
- We disclose any actual or perceived conflict of interest in writing before submitting a bid.
- We process personal data under written terms aligned to GDPR, UAE PDPL and, for South African clients, POPIA.
- We do not use child or forced labour, and we require the same of the suppliers we source through.
- We maintain confidentiality of tender material and client data during and after an evaluation, under NDA where required.
COMMERCIAL
Contracting and payment information
The commercial defaults we bring to a registration. Where your framework sets different terms, we work to yours unless a specific clause is genuinely unworkable, and we say so before signing.
- Contracting entity
- Lunava Digital Solutions FZCO
- Engagement models
- Fixed scope, time and materials, retained capacity, framework call-off
- Standard payment terms
- 30 days from undisputed invoice, unless your framework specifies otherwise
- Invoicing
- Electronic invoicing in AED, USD, EUR or GBP, to your PO reference
- Purchase orders
- Accepted; we will not commence billable work without a PO where your policy requires one
- Subcontracting
- Disclosed in advance, with flow-down of confidentiality and security obligations
- Governing law
- Client framework terms accepted where reasonable; otherwise UAE law with agreed arbitration
Need us in your supplier system this week?
Send the form or the portal invitation and we will complete it, attach the documents your policy requires and confirm back to your named buyer.